Lotus Domino Administrator 6.5 Help - Using Advanced Notes user registration with the Domino Administrator

USER AND SERVER CONFIGURATION

Using Advanced Notes user registration with the Domino Administrator
Advanced registration offers all the settings included in Basic registration and also allows you to change default settings and apply advanced settings to users.

Note You can modify user settings at any time once you add the user to the User Registration Queue by selecting the user from the queue and then making changes. You can also modify certain settings for multiple users at once by selecting the users in the queue and making changes. You can cancel user registration and clear all fields at any time by clicking the red X.

Hosted Environments

If you are working in a hosted environment, when registering users, ensure that you are using a certifier that was created for the hosted organization into which you are registering the users. This applies regardless of whether you are using a certifier and password or the server-based CA.

To use Advanced registration with the Domino Administrator

1. Make sure you have the following access before you begin registration:

Access to the certifier ID and its password, if you are not using the Lotus Domino 6 server-based certification authority (CA).
Access to the Domino Directory from the machine you work on.
Editor access or Author access with Create Documents role and the UserCreator privilege in the Domino Directory on the registration server.
Create new databases access on the mail server if you plan to create user mail files during registration.
Create explicit policies and settings documents if you plan to use policy-based system administration.
Access to the certification log (CERTLOG.NSF) on the registration server.

2. From the Domino Administrator, click the People & Groups tab.

3. From the Servers pane, choose the server to work from.

4. Select Domino Directories, and then select People.

5. From the Tools pane, click People - Register.

6. Enter the certifier password and click OK.

Note The Certifier Information Recovery Warning dialog box appears. Review the information in the dialog box, select the check box and click OK.

7. Click Advanced.

8. From the Basic tab, complete these fields:

Field Enter

Registration Server Click Registration Server to change the registration server (which is the server that initially stores the Person document until the Domino Directory replicates), select the server that registers all new users, and then click OK. If you have not defined a registration server in Administration Preferences, this server is by default one of these:

The local server if it contains a Domino Directory
The server specified in NewUserServer setting of the NOTES.INI file
The administration server

First name, Middle name, Last name The user's first and last names and (if necessary) middle name. The user's Short name and Internet address are automatically generated. To change the Short name or Internet address, click the appropriate space and enter the new text.

Short name A short name in the format FirstInitialLastName is automatically created as you enter the user's name. For example, JSmith is the short name for John Smith. You can modify this field.

Password A password for the user ID.

Password options Click Password options to set a level for the password in the Password Quality Scale. The default level is 8. For more information, see "Understanding the password quality scale."
Click the check box "Set Internet password" to give Internet users name and password access to a Domino server and to set an Internet password in the Person document. This field is automatically selected if you select the Other Internet, POP, Domino Web Access, or IMAP mail types.
Click "Synch Internet password with Notes ID password" to make the Internet password in the Person document the same as the Notes password. This is a requirement for users who want to use Domino Web Access to read encrypted mail or work offline.

Mail system Click to change the user's mail system from the default of Lotus Notes to an Internet-based system or Domino Web Access.

Explicit policy Select the explicit policy to apply to this user. For more information on policies, see "Policies."

Policy synopsis Click to see a summary of this user's effective policies.

Let this person roam Click to enable roaming capabilities for this user. Doing so enables the Roaming tab.

Create a Notes ID for this person Click to create a Notes ID for this person during the registration process.

9. Click the Mail tab and complete any of these fields. Domino uses default values (if available) for any fields you do not modify.

Field Enter

Mail system Choose one of the available mail types and complete the necessary associated fields:

Lotus Notes (default)
Other Internet
POP
IMAP
Domino Web Access
Other
None
If you select Lotus Notes, POP, or IMAP, the Internet address is automatically generated.
If you select Other Internet, POP, or IMAP, the Internet password is set by default.
If you select Domino Web Access, you can change other user registration selections to Domino Web Access defaults by clicking Yes when prompted.
If you select Other or Other Internet, enter a forwarding address. This address is the user's current address, where the user wants mail to be sent. For example, if a user temporarily works at a different location and/or uses a different mail system, the user can have her mail forwarded to that new address. Or, a user may resign from the company but leave a forwarding address so that mail addressed to the old address is forwarded to the new location.

Mail server The user's mail server. If you have not defined a mail server in Administration Preferences, this server is (by default) the local server if it contains a Domino Directory; otherwise, it is the Administration server.

Mail file name The file name of the mail file. By default, the path and file name are mail\<firstinitial><first7charactersoflastname>.nsf.

Create file now/Create file in background Choose one:

Create file now (default).
Create file in background - Creating mail files in the background forces the Administration Process to create the files and saves time during the user registration process.
When you migrate users who have mail to convert, this field is automatically set to Create file now.

Mail file template A mail template from the list of available mail templates. For a description of the template, select the template and click About. The default is Mail(R6) (MAIL6.NTF).

Create full text index Click to generate a full-text index of the mail database.

Mail file replicas Click to open the Mail Replica Creation Options dialog box on which you can select the servers to which the mail file will replicate. This option only applies to clustered servers.

Mail file owner access Select the level of access in the access control list to assign to the user of the mail database from the Mail file owner access list. By default, mail users have Editor with Delete documents access to their own mail files; all other users have no access. This option can be used to prevent mail users and/or owners from deleting their own mail file. If the mail owner access is Designer or Editor, the administrator ID currently being used is added to the mail file ACL as Manager.

Set database quota Click to enable, and then specify a size limit (maximum of 10GB) for a user's mail database.

Set warning threshold Click to generate a warning when the user's mail database reaches a certain size, and then enter the warning size (maximum of 10GB).

10. Click the Address tab, and enter values in any of these fields. Domino uses default values (if available) for any fields you do not modify.

Field Enter

Internet address The Internet e-mail address assigned to this user.

Internet Domain The domain to be used in the Internet address -- for example, Acme.com.

Address name format The format of the Internet address. The default format is FirstNameLastName@Internet domain without a separator -- for example, RobinRutherford@Acme.com.

Separator The character inserted between names and initials in the Internet address. The default is None.

11. Click the ID Info tab, and enter values in any of these fields. Domino uses default values (if available) for any fields you do not modify.

Field Enter

Create a Notes ID for this person Click to create a Notes ID for this user.

Certifier Name list Choose a certifier ID to use when creating the user name during user registration when a Notes user ID is not being created for the user.
This field appears if the check box "Create a Notes ID for this person" is not selected.
If you are working in a hosted environment and are registering a user to a hosted organization, be sure to register that user with a certifier created for that hosted organization.

Use CA process Click to use the Lotus Domino 6 server-based certification authority (CA) to register this user. The certifier ID and password will not be needed to complete the user registration process if you use the Lotus Domino 6 CA.
If you are working in a hosted environment and are registering a user to a hosted organization, be sure to register that user with a certifier created for that hosted organization.
This field appears if the check box "Create a Notes ID for this person" is selected.

Certifier ID Click if you want to use a certifier ID and password instead of the server-based CA. To change to a different certifier ID, click Certifier ID, select the new ID, enter the password, and then click OK.
If you are working in a hosted environment and are registering a user to a hosted organization, be sure to register that user with a certifier created for that hosted organization.
This field appears if the check box "Create a Notes ID for this person" is selected.

Security type Choose either North American or International. The security type determines the type of ID file created and affects encryption when sending and receiving mail and encrypting data. North American is the stronger of the two types.
This field appears if the check box "Create a Notes ID for this person" is selected.

Certification expiration date The expiration date of the user ID in mm-dd-yy format. The default is two years from the current date.
This field appears if the check box "Create a Notes ID for this person" is selected.

Location for storing user ID Choose one:

In Domino Directory (default). The ID file is stored as an attachment to the user's Person document.
In file (default location: <datadirectory>\ids\people\user.id). Click Set ID file to change path.
In mail file. This option is only available with Domino Web Access and allows Notes users to read their encrypted mail while using Domino Web Access.
This field appears if the check box "Create a Notes ID for this person" is selected.

12. (Optional) To add the user to an existing group:

Click the Groups tab with the user highlighted (you can highlight multiple users also).
Select the group or groups to assign and click Add.

For more information on adding users to groups, see the topic Adding members to a group.

13. (Optional) If you have enabled roaming capabilities for the user, click the Roaming tab, and complete any of these fields. The fields do not appear if you did not click "Let this person roam" on the Basic tab and "Create a Notes ID for this person." Domino uses default values (if available) for fields you do not modify.

Field Enter

Put roaming user files on mail server Click to store the user's roaming information on the same server used for mail.

Roaming Server Click Roaming Server to open the Choose Roaming User Files Server dialog box on which you specify the server that stores the user's roaming information. If you select Put roaming user files on mail server, the Roaming Server defaults to the user's mail server.

Personal roaming folder The subdirectory that contains the user's roaming information. By default, this is based on the sub-folder format you specify, but you can customize it.

Sub-folder format The method used to name roaming subdirectories on the roaming server. This determines the default Personal roaming folder for each user.

Create roaming files now/Create roaming files in background Choose one of these:

Create file now - Default.
Create roaming files in background - Click to create the user's roaming files the next time the Administration Process runs. Creating roaming files in the background forces the Administration Process to create the files and saves time during the user registration process.

Clean-up option Choose one of the following roaming user client clean-up options. Clean-up will only occur on clients that have been installed and configured for multiple users.

Do not clean-up (default). -- Roaming user data will never be deleted from the Notes client workstation to which the user roamed.
Clean-up periodically. -- Enables the "Clean up every N days" field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation.
Clean-up at Notes shutdown. -- Roaming user data will be deleted from the Notes client workstation immediately upon Notes shutdown.
Prompt user -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.

Roaming Replicas Click this button to open the "Roaming Files Replica Creations Options" dialog box on which you can designate to which servers a user's roaming files should replicate. This option only applies to clustered servers.

14. Click the Other tab, and complete any of these fields. Domino uses default values (if available) for fields you do not modify.

Field Enter

Setup profile Name of an R5 User Setup profile to assign.
Note If you are using policies, you cannot use a user setup profile.

Unique org unit A word that distinguishes two users who have the same name and are certified by the same certifier ID.

Location Departmental or geographical location of the user.

Local administrator The name of a user who has Author access to the Domino Directory but who does not have the UserModifier role. This setting allows the local administrator to edit Person documents.

Comment A comment about the user, regarding the user's registration.

Alternate name language Choice of alternate name language. The certifier ID used to register this user must contain the alternate name language for it to appear here.
For more information, see Adding an alternate name and language.

Alternate name The alternate name of the user. The certifier ID used to register this user must contain the alternate name language for it to appear here.

Alternate org unit A word that distinguishes two users who have the same name and are certified by the same certifier ID. The certifier ID used to register this user must contain the alternate name language.

Preferred language Choose a preferred language for the user, that is, the language that the user prefers to use.

Windows User Options Click to set user options for Windows NT or Windows 2000. Opens the "Add Person to Windows NT/2000" dialog box on which you can specify whether to add the user to Windows NT and/or the Windows 2000 Active Directory. Enter the Windows account name for the user, and select the name of the Windows NT or Windows 2000 group to which you are adding the user.

15. Click the green check mark. The user name appears in the Registration status view (the user registration queue).

16. Click Register and then click Done.

Using Basic Notes user registration with the Domino Administrator

Registering users with the Web Administrator

Policies

Using groups

Roaming users

Glossary

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Glossary

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Field	Enter
Registration Server	Click Registration Server to change the registration server (which is the server that initially stores the Person document until the Domino Directory replicates), select the server that registers all new users, and then click OK. If you have not defined a registration server in Administration Preferences, this server is by default one of these: The local server if it contains a Domino Directory The server specified in NewUserServer setting of the NOTES.INI file The administration server
First name, Middle name, Last name	The user's first and last names and (if necessary) middle name. The user's Short name and Internet address are automatically generated. To change the Short name or Internet address, click the appropriate space and enter the new text.
Short name	A short name in the format FirstInitialLastName is automatically created as you enter the user's name. For example, JSmith is the short name for John Smith. You can modify this field.
Password	A password for the user ID.
Password options	Click Password options to set a level for the password in the Password Quality Scale. The default level is 8. For more information, see "Understanding the password quality scale." Click the check box "Set Internet password" to give Internet users name and password access to a Domino server and to set an Internet password in the Person document. This field is automatically selected if you select the Other Internet, POP, Domino Web Access, or IMAP mail types. Click "Synch Internet password with Notes ID password" to make the Internet password in the Person document the same as the Notes password. This is a requirement for users who want to use Domino Web Access to read encrypted mail or work offline.
Mail system	Click to change the user's mail system from the default of Lotus Notes to an Internet-based system or Domino Web Access.
Explicit policy	Select the explicit policy to apply to this user. For more information on policies, see "Policies."
Policy synopsis	Click to see a summary of this user's effective policies.
Let this person roam	Click to enable roaming capabilities for this user. Doing so enables the Roaming tab.
Create a Notes ID for this person	Click to create a Notes ID for this person during the registration process.

Field	Enter
Internet address	The Internet e-mail address assigned to this user.
Internet Domain	The domain to be used in the Internet address -- for example, Acme.com.
Address name format	The format of the Internet address. The default format is FirstNameLastName@Internet domain without a separator -- for example, RobinRutherford@Acme.com.
Separator	The character inserted between names and initials in the Internet address. The default is None.

Field	Enter
Put roaming user files on mail server	Click to store the user's roaming information on the same server used for mail.
Roaming Server	Click Roaming Server to open the Choose Roaming User Files Server dialog box on which you specify the server that stores the user's roaming information. If you select Put roaming user files on mail server, the Roaming Server defaults to the user's mail server.
Personal roaming folder	The subdirectory that contains the user's roaming information. By default, this is based on the sub-folder format you specify, but you can customize it.
Sub-folder format	The method used to name roaming subdirectories on the roaming server. This determines the default Personal roaming folder for each user.
Create roaming files now/Create roaming files in background	Choose one of these: Create file now - Default. Create roaming files in background - Click to create the user's roaming files the next time the Administration Process runs. Creating roaming files in the background forces the Administration Process to create the files and saves time during the user registration process.
Clean-up option	Choose one of the following roaming user client clean-up options. Clean-up will only occur on clients that have been installed and configured for multiple users. Do not clean-up (default). -- Roaming user data will never be deleted from the Notes client workstation to which the user roamed. Clean-up periodically. -- Enables the "Clean up every N days" field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation. Clean-up at Notes shutdown. -- Roaming user data will be deleted from the Notes client workstation immediately upon Notes shutdown. Prompt user -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.
Roaming Replicas	Click this button to open the "Roaming Files Replica Creations Options" dialog box on which you can designate to which servers a user's roaming files should replicate. This option only applies to clustered servers.

Field	Enter
Setup profile	Name of an R5 User Setup profile to assign. Note If you are using policies, you cannot use a user setup profile.
Unique org unit	A word that distinguishes two users who have the same name and are certified by the same certifier ID.
Location	Departmental or geographical location of the user.
Local administrator	The name of a user who has Author access to the Domino Directory but who does not have the UserModifier role. This setting allows the local administrator to edit Person documents.
Comment	A comment about the user, regarding the user's registration.
Alternate name language	Choice of alternate name language. The certifier ID used to register this user must contain the alternate name language for it to appear here. For more information, see Adding an alternate name and language.
Alternate name	The alternate name of the user. The certifier ID used to register this user must contain the alternate name language for it to appear here.
Alternate org unit	A word that distinguishes two users who have the same name and are certified by the same certifier ID. The certifier ID used to register this user must contain the alternate name language.
Preferred language	Choose a preferred language for the user, that is, the language that the user prefers to use.
Windows User Options	Click to set user options for Windows NT or Windows 2000. Opens the "Add Person to Windows NT/2000" dialog box on which you can specify whether to add the user to Windows NT and/or the Windows 2000 Active Directory. Enter the Windows account name for the user, and select the name of the Windows NT or Windows 2000 group to which you are adding the user.