Lotus Domino Administrator 6.5 Help - Sending users an upgrade notification message

MAIL AND DIRECTORY MIGRATION

Sending users an upgrade notification message
Migrated users run an upgrade wizard at the Lotus Notes client to migrate personal mail information to Notes mail archives and Personal Address Books. Users run the wizard by clicking a button in the body of a Notes mail message you send from the Domino Administrator. The upgrade notification message contains information about:

The type of mail system users are migrating from
The location of the wizard program files
Other information needed to migrate personal mail data

Before sending the upgrade notification, install the upgrade wizard either locally on each migrated user's workstation as part of the Lotus Notes client or on a network directory that all the users have access to. Then follow this procedure to send the upgrade notification message.

1. From the Server pane of the Domino Administrator, select the server where you registered the migrated users.

2. In the Task pane, click the People and Groups tab, right-click the name of the server's Domino Directory, and select Open Directory.

3. From the Lotus Notes menu, select File - Database - Access Control.

4. From the Basics pane of the Access Control List dialog box, select the Administrator ID you are using, and from the Roles box, select UserModifier or NetModifier.

If you are using a local copy of the Domino Directory, also select the Advanced pane and click the following check box: "Enforce a consistent Access Control List across all replicas of this database."

5. Click OK.

6. From the Messaging tab, click the Mail subtab, and then click Mail Users.

7. From the Action bar, click Send Upgrade Notifications.

8. Click Address on the action bar, and specify the users to send the upgrade notification message to.

If you added users to a 'Migration' group when you registered them, address the message to the group name.

9. In the Administrator Setup section, select "Send out cc:Mail/MS Mail/MS Exchange/MS Outlook Express convert local information notices."

10. If users will run a network copy of the upgrade wizard, in the Mail Conversion Utility Path section, enter a DOS path to the network directory where you installed the appropriate upgrade wizard. End the path with a backslash (' \ ') character.

The path you specify must be identical to the path users have mapped to this directory from their workstations. For example, if users map drive J to the directory that contains the upgrade wizard, you would enter the following in this field: J:\

If you installed the upgrade wizard locally on each user's workstation, leave this field blank.

11. In the Mail Conversion Options section, select the mail system users are migrating from.

12. (Optional) For a cc:Mail migration, complete gateway mapping information as follows:

Enter the names of cc:Mail gateway post offices in the field "Convert the following cc:Mail POs."
Enter the names of the equivalent Notes domains in the field "To the following Notes Domains."

The upgrade wizard replaces occurrences of cc:Mail gateway names in the addresses of migrated messages and in migrated personal addresses with the specified Notes domain names.

13. The Additional Information section displays the text included in the upgrade notification message that users receive. Edit this text as necessary to provide users with additional information about the migration.

14. When you have completed the form, click Send on the action bar to deliver the upgrade notification message to each user you specified.

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