USER AND SERVER CONFIGURATION
Editing a group
Use this procedure to edit any of the group attributes that are listed on the Group document in the Domino Directory. You can modify the group name, group type, description, group membership, group owner, administrator, and specify whether foreign directory synchronization is allowed. Foreign directory synchronization allows synchronization between a post office directory, such as the cc:Mail post office directory or a Microsoft Exchange Address Book, and the Domino Directory.

With group renaming, there isn't any tolerance for simultaneous occurrences of the new and old names while the name change makes its way across databases in the domain. For example, if a group name changes in the Domino Directory before it has a chance to change in a database ACL, the old group name in the database ACL is invalid. (This limitation doesn't occur with user and server renaming.) As a workaround, you can initiate the group rename action during non-peak work hours -- for example, during the weekend -- or you can immediately process the requests, rather than waiting for the changes to occur according to Administration Process schedules.

To edit a group

1. To edit a group, you must have:

2. From the Domino Administrator, click the People & Groups tab.

3. Select Domino Directories, and then select Groups.

4. Select the group that you want to edit, and click Edit Group.

5. Make changes to any of the following fields on the Basics tab:
FieldAction
Group nameEnter a name for the group, using any of these characters: A - Z, 0 - 9, & - . _ ' (ampersand, dash, period, space, underscore, and apostrophe) for the name. A group name can be a maximum of 62 characters in length. For easier administration, use a name without spaces. Do not use a name that is in use as the name of an organizational unit in the hierarchical name scheme.

Note Do not create group names containing a / (slash). Using the / in group name causes confusion with hierarchical naming.

Group typeSelect one of these:
  • Multi-purpose -- Use for a group that has multiple purposes -- for example, mail, ACLs, and so on. This is the default.
  • Access Control List only -- Use for server and database access authentication only.
  • Mail only -- Use for mailing list groups.
  • Servers Only -- Use in Connection documents and in the Domino Administration client's domain bookmarks for grouping.
  • Deny List only -- Use to control access to servers. Typically used to prevent terminated employees from accessing servers, but can be used to prevent any user from accessing particular servers. The Administration Process cannot delete any member of the group.
Category(Optional) Select a category to which you are adding the group and click OK. The Category field can be used to categorize your groups in any manner that you want. If the category that you want to use is not listed in the dialog box, add the category name in the New Keyword field and click OK.
DescriptionEnter a description of the group.
Mail DomainEnter the name of the mail domain for the group. This is especially useful for enterprises that have more than one mail domain.
Internet AddressEnter the Internet address that applies to the group.
MembersAdd or remove group members. Type a member name in the field or double-click this field to open the Select Names dialog box, and then do any of the following:
  • Open another address book by selecting
  • Find names that begin with a specified string if you are unsure of the spelling or the complete name
  • Add a person or group to the group by selecting the person or group and clicking Add
  • Remove a group member by selecting the member in the right pane and clicking Remove
  • Remove all members of a group by clicking Remove All
  • Add a member to a group by clicking New, typing the member name, and clicking OK
  • View detailed information by selecting a person or group and clicking Details
  • Copy an entry from the open address book to the Local address book by selecting the name and clicking the Address Book icon
  • Open another Group document by selecting the group name and clicking Open
6. Click the Administration tab and make changes to any of these fields:
FieldAction
OwnersAdd an owner name or modify the list of group owners.
AdministratorsAdd an administrator name or modify the list of group administrators.
Foreign directory synchronization allowedChoose one:
  • Yes -- To allow synchronization between a post office directory, such as the cc:Mail post office directory or a Microsoft Exchange Address Book, and the Domino Directory
  • No -- To prevent synchronization between a post office directory, such as the cc:Mail post office directory or a Microsoft Exchange Address Book, and the Domino Directory
Last modifiedNon-modifiable field. Provides the hierarchical name of the last administrator that made changes to the Group document.
7. (Optional) To sort the list of group members before saving the Group document, click Sort Member List.

8. Click Save and Close.

To immediately change the name of a group throughout the domain

1. To process the "Rename Group in Address Book" request immediately, choose the group rename action from the administration server for the Domino Directory and then enter this server command:


2. To immediately process the "Rename in Person Documents" request, from the administration server for the Domino Directory, enter the command:
3. Replicate the modified Domino Directory and Administration Requests database from the administration server for the Domino Directory to all other servers in the domain.

4. To force processing of the "Rename Group in Access Control List" and "Rename Group in Reader/Author fields" requests on each server, on each server in the domain, enter the command:


See also